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Preceptor Information
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About the Conference

Registration and Deadlines

Preceptor Roles & Responsibilities

Lodging

Recruiting Forum Information

W9 Form (download)

Contact Eastern States

 


About the Conference


Conference Goals and Format

 

The Eastern States Conference for Pharmacy Residents & Preceptors is designed to provide pharmacy residents with the opportunity to:

  1. Formally present and discuss their residency projects and practice experience
  2. Interact and broaden their relationships with other resident colleagues
  3. Meet and learn from experienced leaders in pharmacy practice
  4. Augment their knowledge base as they embark upon their careers

The conference is divided into two groups due to the number of participating programs.  Each group has the opportunity to attend and participate in the various conference sessions including:

  1. A key note address/educational opening session
  2. Resident poster session with poster rounds on Monday evening
  3. A social reception with plenty of food and beverages, Think networking!
  4. Resident platform presentations scheduled throughout the days.

The complete set of opportunities and schedule of events will be available on the home page.

 

Conference Location

The Hershey Lodge in Hershey, Pennsylvania.  

Hershey Lodge Official Site 

Traveling to Hershey

*To make lodging reservations, use the PassKey link in the Lodging section below. This link is only for preceptors. Resident lodging reservations in included in conference registration.

 



Registration and Deadlines


 

Preceptors must register for the conference by February 15th.  Preceptors registering after February 15, 2018, will incur a $100 late fee in addition to conference fees.

 

The preceptor conference registration fee is $225 and should be made electronically by following the links at the time of registration. If payment is occurring via check, all checks must be received by April 1st. A $100 late fee will apply for payments made after this date.

 

In order to register and make payment via check, please complete the online registration process. During checkout, please select that you will pay by check. Checks should be mailed to:

Eastern States

4 Lan Drive, Suite 310

Westford, MA 01886

 

 


Preceptor Roles & Responsibilities


 

Any residency program attending the conference to have their residents present research is expected to have at least one program preceptor or program director in attendance. The ESC Advisory Board feels this is an important expectation for programs in order to provide support for their residents, to assist with evaluating and moderating the presentations, and to provide opportunity for preceptor development.

 

Leading up to the meeting, program preceptors and program directors should encourage their PGY1 residents to submit their project for platform presentation and PGY2 residents to submit their project for poster presentation. In addition, any abstract submitted by a PGY1 resident, PGY2 resident, or fellow should be reviewed and approved by a program preceptor or program director. Information about the expectations for abstract submissions are located on the resident information page. 

 

In addition, all preceptors should expect to be assigned to serve as a moderator or evaluator at the Conference. Descriptions of the expectation of these roles can be found by reviewing the document links below. The schedule for preceptors, who will be evaluating and moderating the various sessions, will be available in before the Conference.  The Advisory Board members will make every effort possible to avoid scheduling conflicts between moderator/evaluator duties and your own resident presentations.  Resources for preceptors to learn more about the responsibilities of serving as a moderator or evaluator can be found below:

 

Instructions for Platform Session Moderator/Evaluators

Instructions for Poster Session Evaluators

Evaluator Training Slides with Audio

 

 


Lodging


Preceptors requiring hotel accommodations must make their own arrangements. All attendees are encouraged to stay at the Hershey Lodge. Preceptor rooms at the Hershey Lodge will be available on a first-come, first-served basis at a discounted rate of $194/night. This excellent rate is available for 3 days before and after the conference so please take advantage of this opportunity if you wish to extend your stay in Hershey.

Preceptors are encouraged to utilize the following link to make their hotel reservations:
Eastern States Conference PassKey Link. The registration link is for preceptors only. Resident room reservations are included with conference registration. 

If calling the Hershey Lodge, please mention that you are registering for the Eastern States Residency Conference and inform the receptionist that you are a conference "attendee".

Additional information on Hershey can be found below:
Hershey Travel Info and Directions

 

 


Recruiting Forum Information


 

During the Eastern States Conference, employers will be able to advertise and talk to residents or fellows during conference breaks and lunches:

  • Monday, May 7 from 12:00pm – 1:00pm
  • Monday, May 7 from 4:00pm – 5:30pm
  • Tuesday, May 8 from 11:00am – 1:00pm

Recruiting options available include:

  • An advertisement on the Career Center on the Eastern States’ website:  $750.
  • A display table during the 4 times listed above on May 7 and 8, plus the advertisement on the website: $1250. 
  • If institution does not have participants registered for the Conference: Posting on the website PLUS a display table for a fee of $1750.

    The display table is 8 feet long and is draped.  You are welcome to bring banners and other display materials.

PLEASE NOTE: The deadline for submission of all Recruiting Forum advertisements for inclusion on our website is April 13th.  Ads may be in pdf or Word format, in color or black and white.

If you are interested in using the power of the Eastern States Conference to assist in your recruiting efforts, please contact:  
Cathy Walker, R.Ph.


 

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